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L4M1 Questions and Answers

Question # 6

Examine FIVE ways in which procurement activities can contribute to achieving BrightAid's organisational objectives. (25 marks)

BrightAid

BrightAid is a medium-sized charity (not-for-profit) with 20 permanent employees and it uses 400 volunteers to deliver aid and services to the individuals and groups it serves. Its main aims are to raise awareness of its cause and bring issues to people's minds to prompt them to donate and/or join campaign activities. The charity depends on these voluntary donations, as without them, it would not be able to function. It also aims for this support to be continued on a regular basis and must engage with a wide range of stakeholders (both internal and external). BrightAid is also considering joining a buying group with several other charities and aims to extend the member's purchasing power and obtain competitive prices for the group members. Recognising that there is increasing competition in the amount and frequency of donations, the charity is now looking at several ways to increase the amount or frequency of donations and make its internal processes more efficient and effective. Up to this point, any procurement activities have been undertaken ad-hoc with no formalised processes.

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Question # 7

Describe the key drivers for organisations who operate in the public, private and third sector (25 marks)

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Question # 8

Discuss 3 areas of regulation relating to competition that a procurement professional should be aware of (25 points)

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Question # 9

 

(a) Outline FIVE procedures that could be included in the

procurement policy manual. (15 marks)

(b) Analyse how TWO Of these procedures can positively

influence procurement activities and organisational outcomes

for BetaCo. (10 marks)

BetaCo Inc.

BetaCo Inc. is a medium-sized electronics design and manufacturing

company that sells audio equipment to event management customers for

use in stadiums and festivals. BetaCo has significantly increased its sales

over the last five years and is now looking to establish more contracts with

new customers. BetaCo Inc. is aware that new customers will require it to

have robust procurement processes in place that minimise organisational

risk.

Currently, all procurement activities are dealt with by BetaCo's small,

customer-orientated project teams. Each project team makes its own

procurement decisions with limited central oversight and does not follow

standardised processes. This type of activity has resulted in BetaCo

frequently encountering overspending on projects, and senior

management is concerned that there is a lack of control over what

products and services the project teams buy. In addition, suppliers

regularly complain that their invoices are not paid on time, which has

caused issues for future purchases.

To address these challenges, BetaCo has decided to create a centralised

procurement and supply management department. BetaCo has recently

appointed Pat Kennedy as its procurement and supply manager. BetaCo

has also recruited three senior buyers, five buyers and two assistant

buyers, who will join the company in the next few months.

Pat's first task is to establish a procurement policy manual. The manual

will contain a set of procedures that can be followed by the new

procurement team and it will control the company's procurement activities

to ensure that the issues BetaCo is facing are effectively managed.

 

 

 

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Question # 10

Describe the main differences between the three economic sectors: public, private and third. Your answer may make reference to the following: funding, ownership, shares, objectives and administration (25 marks)

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Question # 11

Sarah is thinking of setting up a charity in the UK which will look after animals that have been abandoned. What regulations and governing bodies should Sarah be aware of when setting up her charity? (25 Points)

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Question # 12

Explain FIVE differences between capital expenditure and operational expenditure categories of spend for an organisation.

(25 marks)

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Question # 13

What is the purpose of a CSR policy? What elements should it contain and how can a buyer evaluate a potential suppliers CSR policy? (25 points)

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Question # 14

Explain the following terms: outsourced procurement, shared service unit (SSU) and consortium procurement. What are the advantages and disadvantages of each approach to procurement? (25 points)

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