Prince2-Foundation Questions and Answers

Define the period over which the cost-benefit analysis will be based

Describe how to measure the performance of the project's products in operational use

Define the scope, timing and ownership of the benefit reviews required

Describe how to measure and confirm any benefits that are to be realised after the project is closed

Increase in agreed scope

Initiation stage

Change Authority

Handover activities

One

Two

Three

Four

Those with a financial interest in the project

Those who will manage the project on a day-to-day basis

Those who will specify the desired outputs of the project

Those who will create the project's outputs

Starting up a Project

Initiating a Project

Managing a Stage Boundary

Directing a Project

Project Board

Project Assurance

Project Manager

Project Support

Create a separate Project Board to manage the supplier elements of the project

Create multiple smaller Project Boards during the process of Starting up a Project, one for each of the project's stages.

Create user and supplier groups

Appoint corporate quality assurance to perform the Project Assurance role for all members of the Project Board

Enables the management of projects as well as of 'business as usual' activities

Can be tailored by leaving out elements of the method for some projects

Can be applied to any type of project

Avoids the need to involve corporate or programme management

Project Brief

Project Initiation Documentation

Project mandate

Benefits Review Plan

Only 1 is true

Only 2 is true

Both 1 and 2 are true

Neither 1 or 2 are true

Define a project management team structure

Define the level of tolerance for each level of the project management team

Define the Project Board's responsibility for directing the project

Define which role is accountable for the project's success

Initiation Stage Plan

Project Plan

Stage Plan

Team Plan

Define the period over which the cost-benefit analysis will be based

Describe how to measure the performance of the project's products in operational use

Define the scope, timing and ownership of the benefit reviews required

Describe how to measure and confirm any benefits that are to be realised after the project is closed

Principles

Themes

Processes

Techniques

Business Case

Communication Management Strategy

Project Product Description

Quality Management Strategy

Enable the Senior Supplier to be provided with sufficient information by the Project Manager so that they can review the success of the current Work Package

Provide a controlled link between the Project Manager and the Team Manager(s)

Enable the Project Board to request updates to the current Team Plan

Establish solid foundations for the project

It promotes consistency of project work and the ability to reuse project assets.

It includes techniques for critical path analysis and earned value analysis

It enables a project manager to be accountable for the success of a project

It prevents any changes once the scope of a project has been agreed

Specify the desired result

Provide the resources and skills to deliver the desired result

Ensure the technical integrity of a project

Develop a project's products

Prepare the plan for the next stage

Assess any benefits that have already been realized

Produce a Benefits Review Plan to identify what benefits are expected

Check that all benefits are realized before closing a project

Quality assurance

Risk management

Verification and audit

Progress reporting

Sign-off completed Work Packages

Ensure the Business Case is kept under review

Report progress to the Project Board

Ensure that work on products is authorized and agreed with the team

are able to overturn the decisions of

must be accountable to

should support

report to the project board and

1 and 2

2 and 3

3 and 4

1 and 4

To confirm that project controls are adequate for the remainder of the project

To notify the commissioning organization that the project has been authorized

To review summarized progress to date and decide what to do next with the project

To ensure that post-project reviews of operational performance are planned

To define the project’s approach to quality assurance

To appoint external reviewers for quality reviews

To define quality criteria in product descriptions

To provide administrative support for quality controls

The work packages to be delivered

The level of risk in the project

The cost of the stage

The number of products to be produced in the project

Identify risks to the project that might occur in their department

Own and authorize the use of the risk budget to fund risk responses

Manage, monitor and control all aspects of an assigned risk

Determine project risk appetite

The project must form part of a programme or portfolio

The project must meet the minimum requirements for applying the themes

The project must use the recommended approach to planning

The project roles must be combined wherever possible

Only corporate or programme management

Only the Project Board

Only the Project Manager

All levels of management

Specify in the change control approach the means by which project products will be protected

Document the format and contents of the issue register

Produce issue reports to document the impact assessment for requests for change

Delegate the change authority to the senior supplier(s) for supplier off-specifications

Two stages: to initiate and to deliver the project

One stage: to cover the whole project

Three stages: to initiate, to deliver and to close the project

Four stages: to start, to initiate, to deliver and to close the project

At the start of the project

Throughout each stage

When a change is raised

In exception situations

Only those benefitting the project

Everyone in the corporate organization

Everyone involved in or affected by the project

Only those who are users of the products

controls

products

project management team

stages

By identifying the customer's quality expectations

By defining products to ensure they are fit for purpose

By identifying the major control points and milestones

By estimating the timescales and costs of the project

Project Manager

Assurance

Chair

Producer

Take planned action to respond to a risk

Implement the responsibilities for risks defined in the Risk Management Strategy

Assess the proximity of a risk

Identify the level of risks that can be tolerated by the project

They should be returned to corporate, programme management or customer

They should be used to create an alternative business case for the project

They should be transferred back to the project board to reassign

They should be used to deliver a reduction in the scope of the project

Project board

Team manager

Corporate, programme management or the customer

Project manager

Document the project's acceptance criteria in the Project Product Description

Define the quality responsibilities of those involved in the production of the products

Produce quality records to show that the planned quality activities have been carried out

Maintain the corporate organization's quality management system

To record any lessons that are raised in checkpoint reports

To document that corrective action is being taken

To escalate lessons to the project board

To raise improvements with project assurance

To plan the activities of the closing a project' process

To implement any exception plan requests from the project board

To create a benefits management approach for corporate, programme management or the customer

To review an issue received from a team manager

End stage report

Checkpoint report

Highlight report

Exception report

By incorporating tailoring

By mandating training

By focusing on viability

By representing best practice

During the initiation stage

When reviewing what has been learned to date

As a response to issues and risks experienced

Before the project is triggered by the project mandate

A change budget for the analysis of change

Records of the decisions made on all issues

Documents recording the version of each product

Status reports on all products being produced